Coach & bus fleet management app for Ireland, Northern Ireland & Great Britain
The Yard Hub
Less paperwork to chase. A clearer view of your bus and coach yard.
Keep walkarounds, faults, expiry dates, bookings and itemised invoices together. Drivers save checks on their phones — even without signal — and the office sees them once sent.
Offline walkarounds. Checks work in yards with no signal and send themselves when the phone is back online.
Roadside evidence. Share a bus's records at the roadside through a temporary QR link — no hunting for paperwork.
14 days free · no card needed · optional subscription from €15/month · cancel future renewals
Walkaround
IRL181-D-12345Odometer reading (km) — required
Last recorded: 962,210 km — enter whole km only, ignore the small last digit (tenths).
Everything checked and OK? One tap submits. Otherwise mark each item below.
Today
Example yard · Tuesday
Walkarounds done
12/14
Open defects
2 1 critical
Yard board · 12/14 ready
- IRL181-D-4521Ready
- IRL212-D-12345Defect reported
- IRL06-D-30573Check pending
Act now
- CVRT due soon · 212-D-12345 · 14 Nov
- Driver CPC overdue · J. Murphy · 3 days
Open the full yard board
Driver view and office view, shown with example data.
The best tool we’ve brought into the yard. It keeps the drivers compliant on their phones, the mechanic knows about faults immediately, and the office has complete peace of mind.
Ireland · Northern Ireland · Great Britain
Fleet compliance tracking for Ireland & the UK
Country-specific wording and reminders, with records organised for your team.
Ireland
RSATrack CVRT, RTOL and Garda LPSV dates, Garda vetting, Driver CPC and tachograph cards. Bring saved vehicle records and uploaded supporting documents together for review.
Northern Ireland
DVATrack PSV annual tests, operator licence discs, AccessNI checks and safety inspection dates. Keep checks and repair history together for vehicle inspection reporting.
Great Britain
DVSATrack MOT/PSV tests, O-licence details, DBS checks and safety inspection dates. Keep vehicle checks, defects and repair evidence together for review.
From paper to a clear record
Less chasing paperwork. More visibility.
BeforePaper walkaround sheets to collect and file
With The Yard HubPhone checks with mileage, times and photos — offline saves remain pending until sent
BeforeExpiry dates scattered across diaries and folders
With The Yard HubVehicle and driver dates together, with due-soon and overdue reminders
BeforeFault reports separated from repair paperwork
With The Yard HubIndividual defects linked to workshop repairs and sign-off records
BeforeHoliday requests in texts and a paper diary
With The Yard HubDrivers request on their phone, you approve on the calendar and affected runs are flagged for cover
BeforeSearching for evidence when a vehicle is inspected
With The Yard HubOne vehicle PDF and a temporary roadside QR link to selected evidence
Features
Walkarounds, fleet reporting & repair records
Designed with a real coach operator — clear for drivers, useful for the office and connected to the workshop.
Daily driver walkarounds
Drivers tick off pre-trip checks, enter the dashboard odometer and photograph any fault on their own phone — even in a yard with no signal. Every check is saved with the driver, time and mileage.
Faults tracked through to repair
New faults land in a defect inbox, move to a mechanic's work order and stay linked to that bus until sign-off — with repair details, root cause and preventive action saved in the vehicle's service history.
One vehicle inspection report
Open a single branded PDF for 30, 60 or 90 days bringing together saved checks, faults, linked repairs, record history and the documents you have uploaded — ready when an inspector asks.
And plenty more to explore
These come with the subscription too — no add-on fees. Tracking integrations are the exception: they are assessed and quoted separately.
- CVRT, MOT & tachograph date tracking
- Runs calendar and repeating contracts
- Driver holiday requests with run cover
- Service due 500 km early prompts
- Downtime and spend per bus
- A Workshop view for your mechanics
- Temporary roadside QR evidence
- Accident & incident reporting with a PDF report
- Fleet imports from PDF, photo or CSV
- Route and low-bridge notes
- Run Exchange job cards
- Tracking integrations — quoted separately
Full details in the FAQ, Terms and Privacy Notice.
Inspection evidence
When an inspector asks for a bus’s records
Bring its saved checks, faults, repairs and uploaded documents into one readable report — without searching through separate folders.
Built for RSA, DVA and DVSA inspections — the report shows exactly what's on file and flags anything missing, so you can spot gaps before the inspection.
See the operator walkthroughWalkaround records
Saved results, driver, mileage and recorded times.
Defects & repair history
Individual faults, linked repair records and recorded sign-offs.
Vehicle dates & documents
Annual tests, tachograph calibration, tax and available uploaded certificates.
Driver compliance dates
Licence categories, CPC and other applicable expiry reminders.
A single inspection report
Selected-period saved evidence, record references and available supporting files in an appendix.
How it works
Set up your fleet, then start recording
Add your fleet
Upload a fleet list PDF or photo and the app suggests the details, or map a CSV. Check registrations, dates and mileage before saving.
Add your drivers
Paste your staff list or add one name, then send each person a private join link by WhatsApp, text or email. They tap it, pick a password, and they're in.
Run your yard
Track checks, assign repairs and keep your documents together. When evidence is requested, open a vehicle report from the records your team has saved.
Pricing
Clear fleet subscription pricing
Standard fleet features and unlimited team members are included. Tracking integrations are optional and quoted separately.
€3 per bus through 100; €1.50 for each bus above 100
Annual option: pay 10 months’ fleet price upfront for 12 months’ access.
Euro prices before applicable tax. Billing currency, taxes and final total confirmed at checkout.
€36.00 / month
About €1.20 a day for your whole fleet
Euro estimate before any checkout tax adjustment. Daily figure uses a 30-day month. Minimum €15 monthly; annual is 10 months' fleet price for 12 months' access.
14-day free trial · optional monthly or annual subscription · unlimited drivers included
Subscriptions renew automatically until cancelled. Cancellation stops the next renewal; paid access continues to the period end. Added or restored buses are charged proportionately for the remaining period. Archiving does not refund the current period; decreases apply at renewal. Switching from monthly to annual credits unused paid monthly time.
Tracking integrations are not included. Setup, ongoing support and any provider charges require a separate agreed quote.
- Unlimited drivers and team members
- Recorded compliance dates and reminders
- Walkarounds, defects and workshop repair records
- Recorded downtime, maintenance and cost reports
- Branded inspection reports and service records
- Free standard onboarding help — review your fleet import
No card needed to start
Questions, answered
How does pricing work?+
Euro pricing starts at €15 a month for up to 5 buses. Buses 6–100 cost €3 each; only buses above 100 cost €1.50 each. Annual billing is 10 times the monthly fleet price, paid upfront for 12 months. The 14-day trial needs no card; you choose a paid subscription at checkout. Currency, applicable taxes and the final charge are shown before confirmation. Tracking integrations and any provider charges are separate, not included.
Who can see my fleet's data?+
Workspaces are separated by operator, with access based on team permissions. Drivers can see their assigned work and check active buses; Office access is read-only, and workshop and financial access are restricted by role. The Yard Hub processes data to operate and support the service. Deliberately shared roadside links and Run Exchange job cards disclose only their selected information. See the Privacy Notice for processing, service providers and retention details.
How hard is it to get drivers set up?+
Paste your staff list in one go, or add one person at a time. Each driver gets a private join link you send by WhatsApp, text or email — they open it, pick a password and they're ready. No codes to type out, and links expire after 14 days.
Do drivers need training?+
The driver view is designed to be straightforward — most drivers are up and running in minutes. Existing open faults are shown so the same problem isn't reported twice; matching unchanged reports simply confirm the existing fault. Your team still needs your own instruction on checks, reporting and safety procedures.
What happens if I cancel?+
Cancelling stops the next renewal, not the current paid period. You keep access until that period ends; there is no automatic refund for unused time or archived buses. Download the records you need while access is available. Retention and any refund exceptions are set out in the Terms, Refund Policy and Privacy Notice.
Can you connect the tracking system my buses already have?+
We can assess a requested link, but cannot promise every system can be connected. Tracking integrations are not included in the €3-per-bus subscription, annual plan, trial or free onboarding. We first confirm compatibility, provider permission and data access, then agree a separate quote for setup, ongoing support and any provider charges before work starts. No integration is promised until its scope and costs are agreed. Dashboard mileage entered at walkaround remains the record, not GPS or tracker mileage.
Does the app make my fleet compliant?+
No. The app supports record-keeping and reminders based on information entered and uploaded by your team. It does not independently verify certificates, vehicle condition, driver entitlement or working hours, and is not approved or endorsed by the RSA, DVA or DVSA. A clear status, reminder, AI suggestion or report is not proof of legal compliance. The operator, transport manager and drivers remain responsible for the checks and rules that apply to their work.
Bring your yard’s records together
Try the app free for 14 days, with no card required. Review your fleet details, invite your team and choose a subscription only if you decide to continue.
Start your free trial